Posting date: November 12, 2024
Position: Program Facilitator/Training Specialist
Location: WV Environmental Training Center, Ripley, WV with travel throughout the state
Summary:
The West Virginia Environmental Training Center is seeking applicants for a full-time training program facilitator or specialist. This employee will report to the Director of the WV Environmental Training Center and will be responsible for scheduling and logistics of class, communicating with training partner staff about support needed for class and field trips, assisting with scheduling instructors, communication with students about travel, pre-class studying and expectations during class, physically set up and pack up classroom, keep records for classes and enter information into data base, and communicate with the State Health Department and WV Department of Environmental Protection concerning class content, logistics and meetings. Training classes are primarily conducted at the Ripley location but may also be at alternative sites across the State of WV. Facilitator/training specialist must be able to provide professional personable interaction with students and the public. The position also requires mandatory statewide travel to teach or assist with classes and other events. This person will also be required to do some out-of-state travel for special training, attending conferences, and employee professional development classes. A valid driver’s license and reliable vehicle is essential for this position. Travel may require use of personal vehicle, and mileage will be reimbursed at the approved government rate. Overnight travel will be required up to 20 plus weeks per year. Employee may be required to work beyond normally scheduled or work adjusted hours such as starting earlier or later, weekends or holidays for class set-up, training, conferences or other events.
WVETC primarily does wastewater operator training; therefore, this position will require the handling of wastewater samples, wastewater equipment and field trips to wastewater treatment plants. Employee will be required to obtain wastewater training and licenses as applicable; however, cannot work as paid water or wastewater operator, wastewater lab analyst or work in regulatory position over water or wastewater facilities in the State of West Virginia while employed with the WV Environmental Training Center. Employer will provide some personal protection, comfort equipment however, employee is expected to maintain appropriate footwear, outerwear and clothing for this position.
Duties:
Employee will assist with maintenance of the facility, including actual repairs or rehab to the facility, grounds, wastewater treatment plant and collection components and outdoor classroom.
· Responsible for office management such as taking and making phone calls, registering students, and database entry.
· Responsible for administrative support such as draft correspondence, code invoices, schedule meetings and travel arrangements, attend meetings for manager and take minutes, as needed for project
· Responsible for making purchases, prepare hospitality items for class/instructors, as needed.
· Responsible for any correspondence as per Director, maintain operator and other mailing email lists, preparing bulk mailings, and arrange for sending.
· Record purchases, maintaining purchase logs, and provide weekly updates on purchase order balances, and prepare requisitions, as per direction of Director
· Update website, preparing Facebook postings as requested by Director,
· Establish and maintain electronic and paper files of classes, invoice students and track collections of payments due, reconciling Purchase Card credit payments with central office, and assist Director with reconciliation of accounting reports.
· Edit and copy class material for class binders and maintain inventory for classroom, office and field, lab wastewater operation supplies.
· Assist the Director with office issues, travel, etc., as needed.
· Work independently and will be responsible for typing letters, reports, numerical data forms.
· Employee will receive, check-in, date stamp, sort, distribute incoming mail and will mail correspondence.
· Employee will scan and upload to shared drive.
· Attend courses, workshops or seminars, to better job performance.
· Must be proficient in using computers, printing and other office equipment, and typing.
- The ideal applicant will be proficient use Microsoft Office Suite and have one year of experience in wastewater/drinking water operations/laboratory experience.
Must have experience in the use of scanners, printers, copiers.
Must have basic knowledge of general office procedures, correct use of grammar and basic bookkeeping are required.
Must be able to greet the public and work well with others.
· Perform other duties as required and/or assigned.
Qualifications:
1. High school diploma or equivalent
2. Work experience in the environmental training setting preferred
3. Demonstrates proficiency in computer software including, but not limited to, PowerPoint, Word, Publisher, Excel, etc.
4. Proven background and experience in office management and budget development
5. Meets employment standards for the position
Resume Must
1. List of educational institutions attended, course of study, dates attended, and certificates earned.
2. List of employers for the past ten years, including address and name of immediate supervisor(s).
3. Description of responsibilities/work experiences in previous employment.
4. Alignment of work experience with posted Job Description.
5. List of at least three (3) references including addresses and telephone numbers.
Send Application and Resume:
Ms. Jan Hanlon, Executive Director
Mountain State ESC
501 22nd Street
Dunbar WV 25064 or via email to rjpreece@k12.wv.us
Applications are available by clicking the link below:
Job Postings | Mountain State Educational Cooperative Services (mountainstateesc.com)
MSESC WILL GRANT EQUAL EMPLOYMENT OPPORTUNITIES TO ALL PERSONS, REGARDLESS OF RACE, AGE, RELIGION, COLOR, SEX, OR NATIONAL ORIGIN AND NO DISCRIMINATION BASED ON THESE FACTORS WILL BE MADE IN THE SALARY, PROMOTION, DEMOTION, TRANSFER, OR TERMINATION OF ANY EMPLOYEES.
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