Human Resources and Operations Manager

Human Resources and Operations Manager

Posting Date: May 17, 2023

Location:  Mountain State ESC Dunbar office

Salary:  Commensurate with experience and education level

Supervisor:  Executive Director

Qualifications

  1. Five years prior experience supporting executive level professionals, experience supporting HR executives or county Personnel directors preferred
  2. Ability to assist Executive Director with a high degree of professionalism, initiative, accuracy, discretion, and confidentiality
  3. Superior attention to detail and accuracy
  4. Advanced organizational skills used to control multiple projects including experience performing, logging, documenting, prioritizing, tracking, follow-up, and follow-through on projects
  5. Ability to independently make decisions and solve problems.
  6. Superior written, oral, and interpersonal communications skills
  7. High School diploma or Associates degree in business management, office management, communication, Human Resource administration, or other field relating to the position, or equivalent combination of education and experience
  8. Advanced software skills including Word, Excel, and PowerPoint required
  9. Prior experience with Accounts Payable/Receivable and/or coordinating a departmental budget preferred
  10. Reliable and punctual, exceptional attendance record
  11. Team oriented and highly motivated
  12. Ability to work any hours to accomplish job task when needed

Responsibilities

  1. Create job postings
  2. Facilitate all components of the hiring process including assisting with background checks, checking references, working with WVDE certification officials
  3. Onboard new employees
  4. Knowledge of state and federal hiring policies
  5. Screen Executive Director mail, emails, phone calls, and visitors, greet and escort guests of Executive Director, ensure meeting needs are met (meeting space, water, coffee, etc.)
  6. Manage the Executive Director calendar
  7. Communicate to needed individuals professionally
  8. Compose and type correspondence, prepare and edit presentations, reports, proposals, agendas, spreadsheets, and other documents
  9. Develop Governing Council agendas, meeting materials, notices, communications, and minutes
  10. Attend Governing Council meetings or as needed
  11. Coordinate travel and meeting arrangements for Executive Director, prepare expense reports, assist with coordinating airfare, transportation, hotel and other arrangements as needed. Complete reconciliation of travel receipts and P-card statement.
  12. Assist with venue, vendors, food and beverage, reservations, supplies, etc. as need for meetings and/or conferences
  13. Act as a representative of the Executive Director and the Human Resource Department of Mountain State ESC. Communicate with internal and external parties to provide assistance or direct them to the appropriate department to resolve questions or problems.
  14. Maintain confidentiality of privileged information including personal information, protect the privacy and security of business information, clients, customers, and co-workers.
  15. Maintain personnel files and review documents periodically
  16. Collaborate with finance department to facilitate payroll operations
  17. Effectively manage multiple priorities and meet deadlines while delivering quality results in a fast-paced environment
  18. Track employee attendance
  19. Manage and reconcile Executive Director’s P-card
  20. Coordinate office routines, schedules, office maintenance needs
  21. File and organize documents as received by Executive Director, HR, and other
  22. Provide superior customer service
  23. Other duties as assigned

CONDITIONS OF EMPLOYMENT:
Recommended by the MSESC Executive Director
Confirmed by the MSESC Governing Council

TERMS OF EMPLOYMENT:
This position is a will and pleasure employee of the Mountain State ESC. Continuation of the position is dependent upon funding, enrollment and program performance.

Send Application & Resume:

Ms. Jan Hanlon, Executive Director
Mountain State ESC
501 22nd Street
Dunbar, WV 25064

or download the region’s application and submit via email to jhanlon@k12.wv.us

MSESC WILL GRANT EQUAL EMPLOYMENT OPPORTUNITIES TO ALL PERSONS, REGARDLESS OF RACE, AGE, RELIGION, COLOR, SEX, OR NATIONAL ORIGIN AND NO DISCRIMINATION BASED ON THESE FACTORS WILL BE MADE IN THE SALARY, PROMOTION, DEMOTION, TRANSFER, OR TERMINATION OF ANY EMPLOYEES.