Clerk of the Works- Mason County

POSITION: Clerk of the Works

POSTING DATE:  May 11, 2026

LOCATION(s): Remote

REPORTS TO: MSESC Executive Director and/or County Superintendent or designee

SALARY: Based on qualifications and experience in accordance with SBA guidelines

OVERVIEW:

Mountain State ESC is seeking to hire contracted services for a Clerk-of-the Works for classroom renovations and classroom additions to Roosevelt Elementary in Point Pleasant, West Virginia.

RESPONSIBILITIES:

  1.  Notify Mason County Schools, Architect/Engineer and School Building Authority, if applicable, project representative immediately if, in the Clerk-of-the-Works opinion, work does not conform with the Contract Documents or requires special investigation by MCS, Architect/Engineer or Contractor. The hired Clerk of the Works will monitor the quality and progress of planned upgrades to ensure accordance with contract documents and compliance with all applicable state and federal guidelines and codes. Notify necessary personnel if there are any concerns about the work being done in regards to compliance or quality.
  2. Monitor the construction progress and assist in the preparation of progress reports required by Mason County Schools or School Building Authority.
  3. Review Contract Documents with the Contractor’s superintendent so as to have a complete understanding of the scope of the project.
  4. Consider the Contractor’s suggestions and recommendations, evaluate them, discuss them with the Architect/Engineer, Owner and the School Building Authority’s representative and assist the Architect/Engineer when applicable in making a final decision.
  5. Attend project meetings as the Mason County Schools representative and report to MCS in writing on the proceedings.
  6. Observe tests required by the Contract Documents. Review testing invoices, if any, to be paid by MCS.
  7. Maintain records at the construction site or as directed by Mason County Schools in an orderly manner in accordance with MCS’s and School Building Authority’s procedures. Include correspondence where applicable, such as Contract Documents, Change Orders, Construction Change Authorizations, Architect’s/Engineer’s Supplemental Instructions, reports of site conferences, Shop Drawings, Product Data, Samples, supplementary drawings, color schedules, requests for payment, names and addresses of contractors, subcontractors, and principal material suppliers.
  8. Keep a logbook containing project progress and reports and submit reports on the progress of the Contractor’s work to MCS, and the School Building Authority’s project representative. The log must contain activities related to the project, weather conditions, nature and location of work being performed. The Project Architect/Engineer will provide Observation Construction Reports documenting his site visits.
  9. When applicable, provide assistance to the Architect/Engineer upon request in reviewing Shop Drawings, Product Data and Samples.
  10. When applicable, observe the Contractor’s Record Drawings at intervals appropriate to the stage of construction and notify the Owner and Architect/Engineer of any apparent failure by the Contractor to maintain up-to-date records.
  11. Review Applications for Payment submitted by the Contractor with the Architect/ Engineer and assist in making recommendations for disposition if deemed necessary by Mason County Schools officials.
  12. When applicable, assist the Architect/Engineer in reviewing the list of items to be completed or corrected, which is submitted by the Contractor with a request for issuance of a Certificate of Substantial Completion. When applicable, assist the Architect/Engineer in reviewing the documentation and record documents to be furnished to MCS by the Contractor at Substantial Completion, and verify that the Contractor has met the requirements of the Contract Documents.
  13. When applicable, assist the Architect/Engineer in final inspection of the work. Assist the Architect/Engineer in reviewing the documentation and record documents to be furnished to the MCS by the Contractor upon completion of the work.
  14. Assist Mason County Schools on projects by observing the construction and reporting progress and quality of work being performed by the Contractor. At no time shall the Clerk-of-the-Works assume responsibilities of the Architect/Engineer, Architect/Engineers representative or the Contractor in charge of the construction.
  15. The project will follow the School Building Authority of West Virgnina policy and procedures.  Additional SBA Clerk duties will be provided upon request from Mason County Schools.
  16. A clerk of the works will be required to be on-site daily while the General Contractor is performing work per the Construction Document. Weekend and Overtime will be discussed and negotiated with Mason County Schools.
  17. Other duties as assigned by Executive Director and/or Superintendent or designee.

QUALIFICATIONS:

  1. Architectural or engineering degree or equivalent knowledge and experience with WV inspection codes and standards in commercial and industrial construction.
  2. Must have comprehensive knowledge and understanding of all phases of non-residential construction and be capable evaluating construction
  3. Three (3) years of practical experience as a construction supervisor , foreman, or Clerk-of-the-Works for non-residential construction projects.
  4. HVAC and electrical project experience.
  5. Proven track record managing school building projects
  6. Ability to determine if quality and progress is in-line with the contract documents.
  7. Valid driver’s license and prepared to use personal vehicle between projection locations.
  8. Access to digital camera/cell phone for onsite photograph documentation and personal cell phone for onsite communication.
  9. Ability to work with various members of the team (i.e Owner, Architect, Engineer, and School Building Authority)
  10. Strong people and organizational skills
  11. Excellent communication skills
  12. Ability to meet deadlines

 

Send Application & Resume:

Ms. Jan Hanlon, Executive Director
Mountain State ESC
501 22nd Street
Dunbar, WV 25064

Or download the application Job Postings | Mountain State Educational Cooperative Services (mountainstateesc.com) and submit along with support documents via email to rjpreece@k12.wv.us.

Resume Must Include:

  1. List of educational institutions attended, course of study, dates attended, and certificates earned.
  2. List of employers for the past ten years, including address and name of immediate supervisor(s).
  1. Description of responsibilities/work experiences in previous employment.
  2. Alignment of work experience with posted Job Description.
  3. List of at least three (3) references including addresses and telephone numbers.

 

 

Mountain State ESC does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy and gender identity), sexual orientation, genetic information, disability or age.

May 2026