Accounts Payable/Adult Education Program Assistant

Posting Date:                May 24, 2021

Position:                       Accounts Payable/Adult Education Program Assistant

Locations:                    South West Region, Dunbar Office

Salary:                         Based on experience and qualifications.

 Qualifications:

  1. Minimum of high school diploma or equivalent; Associate or Bachelor’s degree preferred, successful completion of training business/office education and/or five years of experience in the field of finance and /or accounts payable.
  2. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Publisher); website design. Preference for experience with WVEIS (West Virginia Education Information System).
  3. Experience in purchasing and management of financial budgets
  4. Available to work flexible hours as responsibilities dictate
  5. Ability to meet and work with a variety of people in a professional manner
  6. Excellent written and spoken communication skills
  7. Prioritize responsibilities and job requirements
  8. Adhere to rules that govern confidentiality.

Resume Must Include:

  1. List of educational institutions attended, course of study, dates attended, and certificates earned.
  1. List of employers for the past ten years, including address and name of immediate supervisor(s).
  1. Description of responsibilities/work experiences in previous employment.
  2. Alignment of work experience with posted Job Description.
  3. List of at least three (3) references including addresses and telephone numbers.

 

Application                  June 4, 2021

Deadline:                     3:00 p.m.

 

Send Application          Ms. Jan Hanlon, Executive Director

&  Resume:                  Mountain State ESC
501 22nd Street
Dunbar, WV  25064
Or via email to rcbias@k12.wv.us

MSESC WILL GRANT EQUAL EMPLOYMENT OPPORTUNITIES TO ALL PERSONS, REGARDLESS OF RACE, AGE, RELIGION, COLOR, SEX, OR NATIONAL ORIGIN AND NO DISCRIMINATION BASED ON THESE FACTORS WILL BE MADE IN THE SALARY, PROMOTION, DEMOTION, TRANSFER, OR TERMINATION OF ANY EMPLOYEES.

 

 

POSITION:           Accounts Payable/Adult Education Program Assistant

REPORTS TO:     Regional Adult Education Coordinator /MSESC Executive Director

QUALIFICATIONS:

  1. Minimum of high school diploma or equivalent; Associate or Bachelor’s degree preferred. Successful completion of training in business/office education and/or five years of experience as a secretary in the field of education
  2. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Publisher); website design. Preference for experience with WVEIS.
  3. Experience in purchasing and management of financial budgets
  4. Available to work flexible hours as responsibilities dictate
  5. Ability to meet and work with a variety of people in a professional manner
  6. Excellent written and spoken communication skills

 

RESPONSIBILITIES:

  1. Work cooperatively as a member of the Mountain State ESC team
  2. Greets visitors, referring them to the proper department or person
  3. Receptionist duties include answering phones, directing to proper department, and taking messages
  4. Processes incoming and outgoing correspondence, packages and other mail and emails
  5. Assist in coordinating major activities
  6. Maintain financial records for operating budgets in the Adult Education program
  7. Process purchase requisitions for the Southwest region.
  8. Enter payroll .
  9. Operate and maintain office equipment
  10. Maintain files and correspondence necessary for efficient program functioning
  11. Maintain good relationships with vendors to ensure current account status.
  12. Assemble and verify purchase orders, packing slips, other data and invoices for payment.
  13. Maintain accounts payable records.
  14. Performs other tasks as assigned by the Regional Coordinator or Executive Director.

 

EXPECTATIONS:

  1. Maintains a professional relationship with administrators, staff and students and all others who are encountered through professional duties
  2. Observes strict rules for protecting confidentiality.
  3. Works effectively as a member of the Mountain State ESC and Southwestern Region teams.
  4. Demonstrates excellent work habits, including punctuality and attendance
  5. Works collaboratively with personnel from other agencies
  6. Demonstrates enthusiasm and contributes to a positive work environment
  7. Prioritizes responsibilities and job requirements.

  

CONDITIONS OF EMPLOYMENT:

Recommended by the MSESC Executive Director

Confirmed by the MSESC Governing Council

TERMS OF EMPLOYMENT:

This position is a will and pleasure employee of the Mountain State ESC.  Continuation of the position is dependent upon funding, enrollment and program performance.

SALARY:

Per current Mountain State Educational Services Cooperative Salary Schedule