Accounts Payable Specialist

Accounts Payable Specialist

Organization: Mountain State ESC
Department: Finance/Accounting
Reports to: Business Official/Executive Director
Employment Type: Full-Time
Location: Dunbar, WV

Position Overview

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team at Mountain State ESC, an educational service agency. The successful candidate will work with the business official to support the accounts payable cycle.  The candidate will also provide as needed support to the Adult Education Program.

Key Responsibilities

  •  Process employee travel expenses
  • Process requisitions
  • Entering Purchase Orders into WVEIS system in a timely manner
  • Distributing Purchase Orders to requesting party
  • Maintain accurate vendor files and contact information
  • Assist in setting up new vendor accounts and updating existing vendor information
  • Maintain organized filing systems
  • Maintain strict confidentiality of financial information and sensitive organizational data
  • Identify opportunities to streamline accounts payable processes
  • Assist in implementing new procedures and systems to improve efficiency
  • Maintain knowledge of best practices in accounts payable management
  • Providing support for Adult Education program as needed
  • Conduct special projects as assigned by management
  • Other duties as assigned

Required Qualifications

Education:

  • Associate’s degree in Accounting, Finance, Business Administration, or related field

Experience:

  • Minimum 5 years of accounts payable experience preferred
  • Experience with accounting software (QuickBooks, SAP, Oracle, etc.)
  • Proficiency in Microsoft Excel and other MS Office applications

Skills & Competencies:

  • Strong attention to detail and accuracy
  • Excellent organizational and time management skills
  • Outstanding customer service and interpersonal skills
  • Professional phone etiquette and communication skills
  • Ability to multitask effectively between financial and front office duties
  • Ability to prioritize multiple tasks and meet deadlines
  • Strong analytical and problem-solving abilities
  • Effective written and verbal communication skills
  • Professional demeanor when interacting with vendors, visitors, and internal stakeholders
  • Understanding of basic accounting principles and practices
  • Knowledge of internal controls and compliance requirements

Preferred Qualifications

  • Bachelor’s degree in Accounting or Finance
  • Experience with WVEIS (West Virginia Education Information System)
  • Knowledge of tax regulations and compliance
  • Previous experience in education service organizations or school districts

How to Apply

Send Application & Resume:

Ms. Jan Hanlon, Executive Director
Mountain State ESC
501 22nd Street
Dunbar, WV 25064

Or download the application Job Postings | Mountain State Educational Cooperative Services (mountainstateesc.com) and submit along with support documents via email to rjpreece@k12.wv.us

Resume Must Include:

  1. List of educational institutions attended, course of study, dates attended, and certificates earned.
  2. List of employers for the past ten years, including address and name of immediate supervisor(s).
  3. Description of responsibilities/work experiences in previous employment.
    4. Alignment of work experience with posted Job Description.
    5. List of at least three (3) references including addresses and telephone numbers.

 

Mountain State ESC does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy and gender identity), sexual orientation, genetic information, disability, or age. This is a will and pleasure position, and continuation will be based on need and funding.

Only candidates selected for interviews will be contacted.